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Clubhouse Information
The Overlook & The Ascent Gym/Pool Access Key Card Information
New Residents:
If you are new to Colliers Hill, please visit the Overlook office during office hours to obtain your key cards for both clubhouse facilities. Be sure to bring proof of residency and a valid ID. To save time, you can complete the required form in advance using the link below or fill it out in person at the office.
Established Residents:
If you’re an existing resident experiencing issues with your key cards or need replacements for lost cards, please visit the Overlook office during office hours for assistance. Please note that there is a $25 fee for each lost or additional key card.
2025 Pool Waiver: TBA
The Overlook Clubhouse Address
650 Orion Ave
Erie, CO 80516
The Ascent Clubhouse Address
615 Flora View Drive
Erie, CO 80516
The Ascent & Overlook Office Manager
MaCayla Longson
mlongson@recreationpm.com
303-736-8955
The Overlook Office Hours
- Monday 9-5 PM
- Tuesday 9-5 PM
- Wednesday 9-5 PM
- Thursday 9-3 PM
- Friday Closed
Unless posted otherwise for Rental Events
*There is no office at the Ascent
Holiday Office Hours
Holiday Office Hours:
We want to ensure that our staff members have the opportunity to spend quality time with their loved ones and enjoy a well-deserved break. Therefore, the HOA Overlook office will be closed, and the clubhouse will not be available for rent on the following days ⇒
The office will be closed on the following holidays:
- New Years Eve
- New Years Day – No Rentals week of New Years
- MLK Day
- Presidents Day
- Memorial Day – Pools open at 10am Saturday before – No Rentals
- 4th of July – Pools closes at 5pm – No Rentals
- Labor Day – Pools closes at 5pm for season – No Rentals
- Veteran’s Day
- Thanksgiving Day – No Rentals Thursday-Sunday
- Friday after Thanksgiving Day
- Christmas Eve
- Christmas Day – No Rentals week of Christmas
The Overlook & The Ascent Pool Hours (Weather Permitting)
Overlook & Ascent Pool Hours: 6-9am Lap Swim / 10am-8pm Open Swim – 7 days a week, Sunday through Saturday.
Please also note that if the outside temperature is 60 degrees or below, the pools will have a delayed opening until temperature raises.
In the event of lightning within 10 miles of the pool location, the pool will be closed and re-open 30 minutes after the last strike outside of the 10 mile radius. Should you have any questions, please reach out to the office manager at the contact info above.
Pools opens from the Saturday before Memorial Day and closes on Labor Day each year – weather permitting.
Pool hours do change once school resumes in August.
Ascent Gym Hours:
Sun-Sat – 7 days a week – 5am-10pm
Overlook Gym Hours:
Open only during office hours due to patio construction unless posted otherwise for Rental Events
To Make a Rental Reservation:
If you would like to reserve the Overlook Clubhouse for a private event, please check the Colliers Hill Community Calendar for available dates or email MaCayla Longson at mlongson@recreationpm.com with any questions.
If your desired date appears to be available, complete the rental agreement linked below and send it to MaCayla at the email above.
Please note that rental reservations are not officially confirmed until you receive an email confirmation from management, including a receipt. Dates are reserved on a first-come, first-served basis, as multiple residents may request the same date. Availability is subject to change, as multiple residents may request the same date. Reservations are processed in the order they are received, so we encourage you to verify date availability with management before making further arrangements.
The Ascent clubhouse is not available to rent.
Colliers Hill Community Calendar:
Click the link below to see Rental Reservation availability as well as any upcoming community events or clubs!
- Renting the Overlook Clubhouse has a resident fee of $50 per hour, with a 2-hour minimum. Full payment is required at the time of booking.
- Rentals are allowed to have 1 hour prior to your event to set up and 1 hour afterwards to clean up and put the
clubhouse back to its original state, at no additional charge. If additional time is needed for set up/take down, it must be figured into rental time. - Cancellations made 14 or more days before the event qualify for a full refund. Cancellations within the 14 days of the event are non-refundable.
- If your rental event overlaps with office hours, please note that management will be present, and other residents may come and go for assistance. If this is a concern, we recommend scheduling your rental outside of office hours.
- All Renters will be required to clean the Overlook Clubhouse after their event. A $150.00 per hour fee, on top of the automatically charged $150 cleaning fee, will be charged without prior warning if additional cleaning is required by management to put the clubhouse back into its original state. Renter will receive an email with proof of photos, list of cleaning management undertook and receipt attached by management.
- A walkthrough with a member of the rental party is required prior to the event.
- Rentals are responsible for cleaning the clubhouse after their event and putting it back to it’s original state. The provided checklist must be completed to avoid a $150+ cleaning fee.
- Important: Most rentals occur Wednesday-Sunday, and other residents may have reservations before or after your event.
Please leave the space cleaner than you found it to ensure it’s ready for the next guest.